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Senior Facilities Coordinator

Portsmouth , United Kingdom

Ref#: 9677251413

Date published: 24-Mar-2021

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CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Senior Facilities Coordinator to join the team located in Portsmouth. The successful candidate will be responsible for overseeing the operational delivery of all Facility Management services with possible hands on responsibilities.

Role Summary: 

Ensure compliance with legislative, Client and CBRE Quality, Health, Safety and Environmental requirements at site(s)
Work with Southern Cluster Manager to coordinate local client and CBRE budgets/forecasting and report any out-of-line situations
Approve invoices; goods received notes and statements for payment purposes
Primary focus on delivery of all FM Operations SLA’s in accordance with KPI & Output measurements
Co-ordinate with operations team and third-party suppliers to deliver service level agreements; support/monitor 3rd party maintenance supplier activities when required and report any corrective works arising
Work with local/central/third party project manager(s) to ensure fully integrated FM/projects delivery
Report all accidents, occupational illnesses, and emergencies in relevant books/documentation
Ensure all contractors, under sphere of control, operate within appropriate QHSE processes and client HSE standards
Create and validate site procedures to ensure aligned to client’s standard
Conduct monthly self-assessment SLA checks in support of quarterly contract performance requirements
Responsible for the image and visual standards of the site/s taking ownership of any issues or concerns
Maintain a motivated team by management and personal development of all local based staff with provision of strong upward and downward communications within the team
Take ownership and understand customer requirements and be able to demonstrate the ability to close out concerns and ensure customer is always kept appraised 
Coordinate operational delivery within designated site area which may include Reception, Post room, Cleaning, Catering, Security, Technical Services & Specialist Sub Contractors
Ensure that the Computerised Maintenance Management System (FMP) is used to capture all Planned Maintenance, Reactive Maintenance and General Work Requests for the site
Carry overall responsibility for maintenance of HVAC plant on-site
Maintain and manage asset registers, maintenance plan and the site Capital Budget Plan for facilities related assets
Coordinate out of hours support service for the location(s), delivery of “One Team” methodology within location and completion of all required reporting (client and CBRE)
Develop partnering relationships with key client/s in the location whilst closely liaising with Central support team to promote a consistent professional image of CBRE image and brand
Other activities and responsibilities may be individually defined

Experience Required: 

Ideally hold an engineering or technical qualification and experience of managing technical service delivery for facilities hard and soft services
Experience in hard and soft services facilities management
People management skills and the ability to communicate at all levels
PC Literate – Word, Excel, PowerPoint
Ability to work as part of a team to provide exceptional levels of internal and external customer service
Ability to work to tight deadlines and exceed SLA
Commercially aware with knowledge and awareness of the facilities management industry
Experience of delivering technical services and small projects and of working in a manufacturing/production environment
Practical experience in working with supply partners to deliver a seamless, integrated service
CMMS experience (WO Management Process) required

About CBRE Global Workplace Solutions:

As one of CBRE’s core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings.

CBRE Group, Inc. is the world’s largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking #128 in 2020. It also has been voted the industry’s top brand by the Lipsey Company for 19 consecutive years, and has been named one of Fortune’s “Most Admired Companies” for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Its shares trade on the New York Stock Exchange under the symbol “CBRE.”

Application Process:

Your application will be reviewed by our Talent Resourcing Team and you will be contacted if you have been successful in being short listed for the role.

Taking into consideration the costs of sponsorship, the nature of the role and the financial resources of the account in question, we are unable to offer sponsorship for this role.

No agencies please.

Please note: the job title shown above may be different to local job titles used in our business and issued on any contract of employment.

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