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Contract Support Administrator

Dublin , Ireland

Ref#: 9677251169

Date published: 11-Mar-2021

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Job Title: Contract Support

Location: Dublin

Job Role
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Contract Support to join our Data Centre Solutions team based in Dublin. As a Contract Support you will be responsible for managing the day to day Data Centre, procurement processes and procedures.

Key Responsibilities:

  • Raise various types of Purchase Orders for vendors for goods/services – sometimes containing high levels of details and specific instructions.
  • Issue quotations to client for any extra works jobs using the correct mark up, follow up for PO and invoicing once works are complete.
  • Track the delivery of orders, chasing up outstanding deliveries, reporting discrepancies, and updating PO tracker.
  • Process vendor invoices for payment, ensuring invoices coincide with purchase order raised and conform to CBREs invoice requirements.
  • Follow up with accounts payable for any invoices not registered on system.
  • Reconciliation of statements and follow up with suppliers for any outstanding invoices to ensure accounts are kept up to date.
  • Run financial reports
  • Responding to any financial requests from the contract support financial manager
  • Process staff expenses and timesheets, working to cut-off dates and deadlines
  • Assist the lead contract support in generating the monthly billing spreadsheet for client, ensuring all works completed are included in monthly billing.
  • Arrange site access, email account, system access and permanent admission for all new starters.
  • Assist with the compilation of information for the monthly contract review including financial reporting, hazard reporting, toolbox talks, etc
  • Ability to build strong relationships with existing team members, the customer, vendor and wider CBRE staff.
  • Perform with an understanding of business requirements and changes and ensuring continuous improvement.
  • Actively participate in a diverse and effective team.
  • Convey messages and ideas clearly and openly. Involve people and influence decisions.

Skills Required:

  • Good communication skills both written and verbal along with detail-oriented attitude.
  • Excellent ability to work across functions & with diverse management teams.
  • Strong understanding of Critical Environments works and the logistical requirements to support that work. Previous experience working in a client facing role would be desirable.
  • Strong familiarity with the Microsoft Office Suite (Outlook, Word, Excel, etc.).
  • Ability to read, understand and summarize contractual terms and conditions, statements of work, quotes, purchase orders, deal summaries.
  • Strong work ethic and self-motivated, with ability to work on own initiative.
  • Strong attention to detail while still able to complete work within set timelines.