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Admin Assistant Manager-深圳南山

Shenzhen , Mainland China

Ref#: 21001715

Date published: 14-Jan-2021

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Office Operation & Admin Support: 
1.Hotel reservations & travel arrangements for Client's employees travelling.
2.Preparing invitation letters for Client's abroad employees traveling to Shenzhen.
3.Managing office supplies (stationary supplies, off premises document storage, beverages and pantry foods and supplies etc.)
4.Business card printing
5.Routine cleaning service
7.Shuttle bus service management
8.Car parking management
9.Reception service management
10.Pest control management
11.Operations data management (space management, CAFM update etc.)
12.Contract filing
13.Updating digital signage
14.Presentation preparation
15.Budget and payment management
16.Event Management
17.Participate in ad-hoc projects as assigned.

Environmental Health and Safety:
1.Daily building inspection to ensure cleanliness 
2.Monthly EPA reporting
3.Managing First Aid Equipment and ERT closet
4.EHS Activity Support

Required Knowledge and Skills:

1.Bachelor’s degree or equivalent with 8-10 years office management experience. Prefer the work experience in Top5 IFM company with a role of Admin leader at MNC account project.
2.Proficient in Microsoft Office Applications. Must have excellent communications skills, verbal and written.
3.Willingness to be available for afterhours emergencies. 
4.Strong customer service orientation.
5.Ability to work independently with minimal supervision and handle multiple tasks.
6.Good communication skills and able to interact with all levels within the company, regular interaction with external customers and vendors. 
7.Be in a leadership role at least 2 years and proved ability to setup and drive team’s performance via coaching and Standard Operation Procedure (SOP)